Issued credit memos after conducting research about the charges. Perform special projects that are assigned by supervisor. Generally, the door to the accounts payable world opens once you have a degree. Implemented and recommended process improvements related to Oracle or other types of business related activities. Work directly with the Share services Team to ensure SOX compliance in the purchasing process. Process high volume accounts payable A-L, 150 invoices daily with 0% error free. Create Import Files and post files to Timberline and CTI for the P-card Download. Core team member in the implementation of a central ERP platform, WorkDay. Matched purchase orders with packing slips for payment processing Coded and posted invoices to General Ledger accounts Supervised a staff of three. Research & responding to vendor invoices Filing, scanning and perform other related duties as assigned. Managed day-to-day operations of accounts payable that process timely and accurate processing of purchasing / payment documents. Audit and process expense reports, check requests and payment reimbursements. Cost Specialist Review required documentation and issue manual checks for Informants or Beneficiaries of deceased Customers. Used and tested new implementations in Oracle ERP and BRM software. Process weekly check runs, as well as manual, wires and ACH payments for all subsidiaries. One of the best ways to acquire the skills needed to be a senior accounts payable specialist is to take an online course. Managed the accurate and timely processing of up to $3M in invoices per month. Interfaced with tax department to ensure accuracy of sales and use tax accruals. Processed E-Payables weekly We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Assisted with month end closing with journal entries, reconciliations of outstanding travel advance payment. Review entered vouchers, employees' remote travel expense reports, and maintain vendor master file. Create requisitions, purchase orders and receive services and Materials in the INSITE and Oracle program. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Accounts Payable Specialist and making sure your resume reflects your experience properly. Set up and approved 80-100 new vendors per month in Peoplesoft system. Analyze processes and system data to resolve issues related to recurring payments, duplicate payments and discrepancies. Analyze and reconcile GL accounts monthly, create and post adjusting journal entries, as needed. Wire Transfers. Complete preliminary financial reporting monthly various analyses, reporting of outstanding expense liabilities in accordance to GAAP standards. Prepared T/A reports and transferred the information into PeopleSoft. Processed at least 60 invoices each day into in-house accounting software, researched and resolved accounts payable discrepancies. Implemented SOX guidelines and worked with internal & external auditors. Our goal is to help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be an Accounts Payable Specialist or to advance your career into beyond this role. Analyzed payment procedures and reported to management on efficiency issues. Review employee expense reimbursements for compliance with company policies. Managed Accounts Payable transactions via 2 way/3 way match. Perform daily data entry functions for accounts payable, time sheets, expense reports and cash receipts. 8. Researched and resolved inventory related invoices for price discrepancies and duplicate payments. Compile, sort and file documents, such as invoices, purchase orders and packing slips and prepare them for payment. Audited check registers along with checks and make sure that all proper approvals and regulations are being followed. Communicated with purchasing and receiving to ensure accurate payment … Experienced with maintaining documentation in accordance with Sarbanes-Oxley Section 404 procedures. Depending on the path, an accounts payable specialist can become a senior accounts payable specialist… Analyzed vendor trends to determine appropriate discounts and payment terms. Processed, reviewed and reconciled over 2,000 Invoices per month in the PeopleSoft Financials 8.8 AP module. Manage small AP team w/bulk of reconciling vendor invoices with PO 2-way/3-way match. Performed special projects when requested. They … Expense Reports Reconciled the pre-paid travel General Ledger accounts every month. Updated vendor information in PeopleSoft Financials. Full cycle AP, weekly checks, journal entries, month end close, assisted with external audits at year-end. Assist with special projects, cross training, 1099 reporting and other areas as needed. of these common resume keywords highlighted in their application for a job as an Accounts Payable Specialist. Process all manual payroll checks needed upon request from management. Provide timely customer service for all calls, emails and questions from vendors, internal and external customers. Experience with bookkeeping software, invoices and working with customers improves your chances of receiving an offer letter. Reviewed and processed an average of 60 invoices daily for appropriate documentation and approval prior to payment. Processed over 800 + payments for expense report and invoices, and purchase orders daily. Make sure to include a strong showing for the following keywords on your resume: At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! Matched purchase orders to vendor invoices, reconciled vendor statements. Validated content and resolved various issues regarding corrections and adjustments on wrong payment transactions. Completed credit applications and secured favorable payment terms for all new vendors. Learned to transition payment processing from the Meditech system to Lawson. Use an accounts payable workflow automation tool to identify and remove bottlenecks, and to control the scope of your AP workflows. You should highlight your abilities in analytical … Implemented approval procedures of all invoices and expense reimbursement. Corresponded with all internal and external customers about any accounts payable/payment issues. Provide intermittent back up support to the manager of AP Customer Support such as special projects. Prepared analysis of credit memos and payment transactions. Both employer job listings and resumes from people who’ve held the role of Accounts Payable Specialist tend to always include skills and requirements found in this list. Process positive pay and e-files to the bank for processing. Please refer to Job #0121B when applying. Process & Review Bank of America Wires and ACH report for payments PBS, Foundation for direct deposit and Release. Recorded journal entries and assisted with monthly financial statement preparation. Used Lean Processes to reduce wait time and number of touches on payroll files. Assisted with DCAA and SOX Compliance audits providing detailed information, copies and reports as requested. Review check requests for sufficient available budgets, correct coding and compliance with agency policies and procedures. Obtained proper approvals/signatures according to company practices. Bank Reconciliations Key Achievements * Consistently recommended and implemented best A/P practices for organization. Develop internal control policies and procedures and monitor for compliance within department. Answer inquiries from vendors regarding payment status Review expense reports for compliance with travel and entertainment policy, including verifying and reconciling foreign currency exchange. 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